Rental Information

The 500 seat Diana Wortham Theatre is available for rent by organizations and individuals for the presentation of performances, lectures, presentations and meetings. Priority in scheduling is given to (1) local arts groups who use the theatre on an annual basis, (2) the theatre's own Mainstage Series, and (3) new/casual users. For technical specifications and information on the theatre click here.

dwtheatre


There are three basic costs incurred in using the Diana Wortham Theatre: Rent, Labor Charges and Box Office Fees (for ticketed events).

Click here for a printable version of our Rental Guidelines and Policies.

Theatre Rental Rates

(effective July 1, 2014)

Performances:

$650.00 for first performance/event in a day
$450.00 for the second performance in same day.
(Based on performance time, from house open to end, of less than 4 hours)

Rehearsals:

$450.00

Workshops/Presentations:

$450.00

Daily Rental:

$1,750.00 for a 12 hour period, $200/hr thereafter

Piano Rental

Hamburg Steinway, Model B
$150.00 per event plus cost of tuning

Labor Rates (see labor policies below)

Backstage

Technical Director: $25/hr for first 8 hours in a day, $37.50/hr thereafter
Technical Staff: $18/hr for first 8 hours in a day, $27/hr thereafter
Follow Spot & Operator: $22/hr of use
Minimum Call is 4 hours                                                                                     *Overtime rate of time and a half applies for all hours over 8 in one day and/or hours worked before 7am or after 12 midnight.


Front of House

House Manager: $13/hr                                                                     

Building Manager: $15/hr 

Ushers: $10/hr, or minimum of 6 volunteer ushers provided by renter

Minimum Call is 4 hours                                                                                 


Box Office Rates

(effective July 1, 2014)

Set up fee: $75 per ticketed performance or event

$ .65 per ticket sold for box office services, plus $1.00 Facility Fee (see below)

$ .15 per complimentary ticket issued

$ 1.00 per consignment ticket issued for off-site sales, with rebate of $.50 per ticket for any returned, unsold tickets. Unsold tickets must be returned within one week following the event.  

For requests to be filled, a minimum of 48 hours must be given for Complimentary tickets and/or consignment tickets.

Credit Card Fees 3.8% for all sales to MasterCard , Visa, and American Express; 3.0% for on-line sales.

Processing fee of $4.50 charged to customer for phone orders and $5.50 for mail orders.

Per ticket and per order processing fees are charged to customer for all on-line ticket sales. 

The capacity for on-line ticket sales through the theatre's website available at no additional charge to renter.




Facility Fee

To support the maintenance and repairs to the theatre, effective July 28, 2014, a $1.00/ticket surcharge is assessed and collected on all tickets sold, through the box office or at off-site locations, with a price of $15.00 or greater. A $.50/ ticket surcharge is assessed and collected for tickets with a price of $10.00 to $14.99. This surcharge is placed in a restricted fund for maintenance and repairs and does not support the operation budget of the theatre. Renters should take this into account when setting ticket prices, which should include this surcharge. For non-ticketed events the facility fee is $100.00.

***Above rates are currently under review and may be changing***

Rental Procedures

Before contacting the Diana Wortham Theatre, please read all policies below with respect to Labor and Box Office practices and policies. Also recognize that the theatre is busy year-round and weekend dates are hard to come by. Please have as many possible dates in mind prior to contacting the theatre.

The preferred method of contacting the theatre for possible rentals is via email at rentals@dwtheatre.com. In your email please provide the following information.

  • Your name/organization
  • Nature of event, i.e. performance, lecture, meeting, etc.
  • Preferred date(s)
  • Number of days needed in the theatre prior to the performance, i.e for tech and rehearsals.
  • Any special needs, i.e. special lighting, sound, piano etc.
  • Contact information: please provide a name and phone number and best time to reach you.


You will receive either an email response or a follow up phone call as soon as possible. If a date is secured, the renter will be sent a contract.

Labor Policies

The theatre's Technical Director, or representative, must be present at all times the theatre is in use by the renter, including the delivery of material. The TD's billable hours begin each day one half hour before the theatre is opened for the renter and end one half hour after the last person has left the event and the theatre is empty and secured. The renter is also responsible for the TD's time required to prepare the theatre for the renter's event.

The Diana Wortham Theatre is a non-union house, but does utilize its own skilled Technical Crew, the cost of which is paid by the renter at the applicable rates. The number of technicians required varies by the event being presented. The Technical Director, in consultation with the renter or based on the event's Technical Rider, will determine the size of the Crew required. The renter may be able to provide volunteers or its own crew for jobs which do not involve operating the theatre's equipment, at the sole discretion of the Technical Director.

A House Manager is required for all public events. Hours begin one and a half hour prior to the start of the event and conclude one half hour after the event has ended. A Pack Place Building Manager is required anytime the theatre is open to the public. The renter is charged for the Building Manager's time outside of Pack Place's normal hours of operation which are Tuesday - Saturday 10am to 5pm and Sunday 1-5pm.

Ushers can be provided by the renter in order to reduce expenses. Ushers must be a minimum of 18 years of age and must arrive at the theatre one hour prior to the event to receive safety instructions from the House Manager, must remain for the entire event and sit in specified seats. It is recommended that ushers dress as uniformly as possible for easy identification - white tops and black bottoms are suggested.

Box Office Policies

If tickets are sold to the event, the renter must use Diana Wortham Theatre's ticketing services. Off-site sales can be made by the renter, but must utilize tickets provided by Diana Wortham Theatre. The box office is open Monday (phone orders only) - Friday 10am - 4pm, Saturday 12pm - 4pm, Closed Sundays, and one hour prior to the beginning of a ticketed event. The box office can handle walk-ins, phone orders and mail orders. Cash, checks, MasterCard, Visa and American Express are accepted. On-line sales of tickets are available on a 24/7 basis as part of the basic service.

Settlements

Fees for Rent, Labor and Box Office services are deducted from the renter's ticket sales proceeds as the method of payment. Renters receive an itemized statement of these charges plus a detailed report on all sales through the box office and may also request a list of the names and addresses of customers who purchased tickets in advance for the renter's event.


Rental Feedback

As always, the entire experience of producing this show at Diana Wortham Theatre was a true pleasure. The staff's correspondence, communication and on-hand work is always delivered with tremendous respect and kindness.
 
Barrie Barton
Artist Director
Community Choreography Projects


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